Inventory & check-in report
Book Inventory & check-in reportAn inventory and check-in report is a comprehensive document outlining the precise condition of a rental property, including fixtures, fittings, and any furnishings, at the start of a tenancy. It typically includes photographs to provide clear evidence, protecting both the landlord's asset and the tenant's deposit by preventing disputes over damages.
When do you need a Inventory & check-in report?
This report is essential before a new tenant moves into a rental property. It forms the benchmark against which the property's condition will be compared at the end of the tenancy during the check-out process, especially for deposit dispute resolution.
What happens on the day
An inventory clerk will visit the property, meticulously documenting every room, including walls, floors, ceilings, windows, doors, and all fixtures, fittings, and appliances. They will take numerous photographs and note any existing defects or wear and tear. The check-in confirms the tenant agrees to the inventory.
How to prepare
- Ensure all cleaning is completed before the inventory clerk arrives.
- Make sure all keys are available and labelled.
- Ensure all appliances are in place and accessible.
- Provide any instruction manuals for appliances if possible.
How to improve your result
- Conduct a professional deep clean before the inventory.
- Address any obvious maintenance issues before the tenancy begins.
- Ensure all light bulbs are working and accessible.
- Provide clear instructions for alarm systems or complex appliances.
Why it is useful day to day
This report protects both parties by providing clear evidence of the property's condition, preventing disputes over damages at the end of a tenancy. It ensures a fair deposit return process for tenants and safeguards the landlord's investment.
Why we ask these questions
We ask about the property's size and whether it's furnished or unfurnished because these factors determine the time and detail required for the inventory. More rooms and furnishings mean a more extensive report.