Businesses and commercial property owners
CertifySpace isn't limited to homes. Businesses with offices, shops, restaurants, warehouses and other premises can keep certificates, inspections and property services organised across every location.
Ideal for:
Popular services:
See what each service involves, what it costs and book a verified professional.
Legal requirements
A summary of the main duties for offices, shops, restaurants, warehouses and other non-domestic buildings in England. Which apply depends on the building, its use and your lease.
Regulatory Reform (Fire Safety) Order 2005
The responsible person must carry out and regularly review a fire risk assessment. It must be recorded in writing where 5 or more people work there, and all significant findings are now recorded for every premises.
How often: Review regularly, and after any significant change
Source: GOV.UKFire Safety Order 2005, BS 5839 and BS 5266
Fire detection, alarms and emergency lighting must be maintained in working order and tested.
How often: Weekly alarm tests, monthly lighting checks, servicing usually every 6 months
Source: GOV.UKElectricity at Work Regulations 1989
Electrical systems must be maintained so far as reasonably practicable to prevent danger. Periodic inspection is the usual way to show this.
How often: Typically every 5 years, more often for some uses
Source: HSEElectricity at Work Regulations 1989
Portable electrical equipment must be kept safe. Inspection and testing frequency depends on the equipment and its risk.
How often: Risk based
Source: HSEGas Safety (Installation and Use) Regulations 1998
Gas appliances, fittings and flues must be maintained in a safe condition by a Gas Safe registered engineer. Landlords of commercial lets may also hold duties.
How often: Usually every 12 months
Source: HSEControl of Asbestos Regulations 2012 (Regulation 4)
The dutyholder for buildings built before 2000 must find out if asbestos is present, assess its risk and keep a written management plan.
How often: Survey once, review the plan regularly
Source: HSEHealth and Safety at Work Act 1974, COSHH 2002, ACoP L8
Water systems must be assessed for legionella risk and controls put in place and recorded.
How often: Review regularly, typically every 2 years
Source: HSEEnergy Performance of Buildings Regulations 2012
An EPC is needed when a commercial building is built, sold or let. Lettings must meet the minimum energy efficiency standard (currently E).
How often: Valid for 10 years
Source: GOV.UKEnergy Performance of Buildings Regulations 2012
Public authority buildings over 250 m² frequently visited by the public must display a DEC.
How often: Every year for buildings over 1,000 m², otherwise every 10 years
Source: GOV.UKEnergy Performance of Buildings Regulations 2012
Air conditioning systems with an effective rated output over 12kW must be inspected by an accredited energy assessor.
How often: At least every 5 years
Source: GOV.UKLOLER 1998
Passenger lifts and lifting equipment must be thoroughly examined by a competent person.
How often: Every 6 months for passenger lifts
Source: HSERequirements vary by property type, location and circumstances. Figures refer to current rules in England. CertifySpace provides property management tools and access to professionals; it does not provide legal advice or guarantee regulatory compliance.
Stay compliant. Stay protected. Stay organised.
Missing a certificate or safety inspection can mean more than an inconvenient renewal. Business owners, employers, commercial landlords and anyone in control of premises can be the "responsible person" or "dutyholder", with legal duties covering fire safety, asbestos, electrics, gas, water hygiene and energy.
Unlimited fine*
Possible on conviction for serious fire safety breaches, plus up to 2 years in prison.
Source: GOV.UKUp to £150,000*
Possible civil penalty per breach for letting non-domestic property below the minimum energy efficiency standard.
Source: GOV.UKCertifySpace helps you stay ahead.
* Requirements vary by property type, location and circumstances. Figures refer to current rules in England. CertifySpace provides property management tools and access to professionals; it does not provide legal advice or guarantee regulatory compliance.
CertifySpace helps you show the steps you have taken to manage your property responsibilities.
Certificates and reports
Keep evidence of completed EPCs, gas safety checks, electrical inspections and other work.
Dates and renewal history
See when an inspection was completed and when the next one is expected.
Automated reminders
Help reduce the risk of simply forgetting an expiry or renewal.
Bookings and service history
Keep a record of when work was requested and completed.
Supplier information
Keep records of the professionals involved with your property.
Portfolio-level visibility
Spot properties with missing or upcoming requirements without checking each one.
Useful if someone later asks:
Your insurer, mortgage provider, freeholder or commercial lease may require certain inspections, maintenance or evidence. Keeping your property maintained, inspected and documented helps you show you've taken reasonable steps, and CertifySpace keeps those records together so they're easy to find.
CertifySpace watches your properties with you. Instead of remembering every renewal date yourself, your dashboard tells you what needs attention.
See what's due4 things need you soon
Main property
Managing property compliance shouldn't need five different systems.
Add your property
Enter your residential or commercial property.
See what's required
One view of certificates, checks and services.
Add what you already have
Upload existing certificates and documents.
Get reminded
Choose when and how you receive renewal reminders.
Book when something is needed
Request quotes or book the right property professional.
Build your property history
Certificates, services and bookings stay connected to the property.
Start small. Keep everything in the same place as your portfolio grows.
1 property
Perfect for homeowners.
2 to 10 properties
Ideal for individual landlords.
10 to 100 properties
Designed for professional landlords and property consultants.
100+ properties
Portfolio management for agents, businesses and property organisations.
You don't need a different system as your portfolio grows.
From your first EPC to compliance across an entire portfolio, CertifySpace gives you a simpler way to stay organised and get property work done.
Free to create your property record.
Requirements vary by property type, location and circumstances. Figures refer to current rules in England. CertifySpace provides property management tools and access to professionals; it does not provide legal advice or guarantee regulatory compliance.
